From Backstage view, you can view the document
|
From the course: Word 2021 Essential Training (Office 2021/LTSC) “ - In this video, I want to establish some of the important controls in the Microsoft Word interface, which might be a little different from other applications you've used. I'm starting here on windows. So, I'll go into the start menu, and I'm going to launch Word. We're going to skip over a few things that we'll talk about in other videos. For now, here on this welcome screen, I want to make sure that
home is selected on the left. And then I want to start a new blank document, and I can do that by double clicking on this blank document option. And now this is the main Word interface, and this is where you'll do most of your work. Now it's important to introduce this row of buttons across the top. Now, some people call this a toolbar, which is fine, but the correct name for it is the ribbon. And you get lots of important controls here, like copying and pasting text, or changing the size, or
other formatting elements of your text, lots of other controls. But you should notice at the top of the ribbon where it says file, home, insert, design, and so on. Currently home is selected. So, what we're looking at here is the home ribbon. And if I click where it says insert, that switches me to the insert ribbon, where we have different controls. And each of these opens a different ribbon. So, I could go to the layout ribbon, or the references ribbon, and so on. Now lots of people call these
tabs. And again, that's fine, but officially we're switching to different ribbons. Now the home ribbon is selected by default when you open word, because the controls you use most often are there. But we'll work with commands in other ribbons as we go through this course. Now, next I want to click where it says file over here on the far left. And this changes the whole interface. This is called the backstage view. This is where you have your options to save your document, or make a new document,
or print your document, or get information about your document, and so on. So, when you click file, you get to the backstage view, and then you can click this back button up in the top left to go back to the normal interface. And of course, all of these other buttons switch you to the different ribbons. So the ribbons and the backstage view are the main interface elements you need to work with. And we'll build on these as we go. Now, there is one big difference if you're using a Mac. So here on
the Mac, I'm going to launch word. And from the welcome screen, I'll start a new blank document. Now on the Mac, you do have the ribbons up at the top of the screen, but there is no file button on the far left side, and there is no backstage view. That's because applications on a Mac always have these menus up at the top of the screen. Since I'm using the Word application, the first menu says Word. And then the next menu is the file menu. And that actually has a lot of the same controls that you
would find in the backstage view on a Windows computer. So if you are a Mac user, keep an eye out for that difference as we go through this course. Almost everything that a Windows user would find in the backstage view, a Mac user will find in this file menu. It just has a more traditional menu based interface on a Mac. ContentsLesson 5: Creating and Opening Documents/en/word2013/getting-to-know-word/content/ IntroductionWord files are called documents. Whenever you start a new project in Word, you'll need to create a new document, which can either be blank or from a template. You'll also need to know how to open an existing document. To create a new blank document:When beginning a new project in Word, you'll often want to start with a new blank document.
To open an existing document:In addition to creating new documents, you'll often need to open a document that was previously saved. To learn more about saving a document, visit our lesson on Saving and Sharing Documents.
If you've opened the desired presentation recently, you can browse your Recent Documents rather than search for the file. Word 2013 also allows you to open existing PDF files as editable documents. This is useful when you want to modify a PDF file. Read our guide on Editing PDF Files for more information. To pin a document:If you frequently work with the same document, you can pin it to Backstage view for quick access.
You can also pin folders to Backstage view for quick access. From Backstage view, click Open and locate the folder you want to pin, then click the pushpin icon. Using templatesA template is a predesigned document you can use to create a new document quickly. Templates often include custom formatting and designs, so they can save you a lot of time and effort when starting a new project. To create a new document from a template:
You can also browse templates by category or use the search bar to find something more specific. It's important to note that not all templates are created by Microsoft. Many are created by third-party providers and even individual users, so some templates may work better than others. Compatibility modeSometimes you may need to work with documents that were created in earlier versions of Microsoft Word, such as Word 2010 or Word 2007. When you open these types of documents, they will appear in Compatibility mode. Compatibility mode disables certain features, so you'll only be able to access commands found in the program that was used to create the document. For example, if you open a document created in Word 2007 you can only use tabs and commands found in Word 2007. In the image below, you can see how Compatibility mode can affect which commands are available. Because the document on the left is in Compatibility mode, it only shows commands that were available in Word 2007. To exit Compatibility mode, you'll need to convert the document to the current version type. However, if you're collaborating with others who only have access to an earlier version of Word, it's best to leave the document in Compatibility mode so the format will not change. You can review this support page from Microsoft to learn more about which features are disabled in Compatibility mode. To convert a document:If you want access to all Word 2013 features, you can convert the document to the 2013 file format. Note that converting a file may cause some changes to the original layout of the document.
Challenge!
/en/word2013/saving-and-sharing-documents/content/ What can you see in Backstage view?The Backstage screen shows you quite a few of the most recent files that you've worked on. If the file you want isn't on the Recent files list, click the Open button on the left navigation pane to see file locations you can browse to find the file.
What does backstage view allow you to do in Word?The backstage view provides access to saving, opening, info about the currently open file (Permissions, Sharing, and Versions), creating a new file, printing, and recently opened files. The Backstage View also provides some information (properties) about the file, including the following.
How do you get back to your document from backstage view?Learn the two ways to open a Microsoft Word document from the Backstage view.. Select Open from the File menu.. From the Open section, select the location of the document. ... . For files you have recently used, select Open from the File menu and then select the file under Recent .. |
