What is the best way to include something on every slide in a PowerPoint presentation?

There are many reasons why you may be interested to insert many pictures into individual slides at once using PowerPoint. For example, if you’d like to protect your PowerPoint presentations by avoiding users to change editable fields or data values, then importing the slides as pictures into a new presentation could be a possible approach.

If you want to import hundreds of pictures into PowerPoint slides then it can be really tedious to add each picture file as as an individual slide. However, here we propose a method that let you easily import multiple photos or picture files into PowerPoint as individual slides. The best of this is that you just need to select which files to import from your hard disk (doesn’t matter if it is only one file or 100’s of files) and then PowerPoint will insert all the pictures into individual slides.

Using Photo Album to Batch Import Many Pictures into PowerPoint

Photo Album is a feature available in Microsoft PowerPoint that let you create a photo album from picture files easily. This can be very handy for people who want to create a family photo album but it is also a very powerful tool for professional presenters that need to import many pictures as slides.

1. Go to Insert > New Photo Album in PowerPoint

Let’s start creating a New Photo Album. Go to Insert -> Photo Album -> New Photo Album and then a new dialog box will appear.

2. Choose the Picture Files to Insert as PowerPoint Slides

Below is an example of the Photo Album dialog box where you can setup how to build a photo album, select the pictures to include in the album, choose the layout and see a preview.

Now, click File/Disk to pick picture files from your computer. This new file dialog let you select which files will be inserted in the album. As soon as you pick the files and accept the changes the pictures will be displayed under Pictures in album check list.

For this example we have exported all the slides from Metro Dashboard template to JPG images and saved them in our local hard disk. Then, we chose all these JPG images in order to make a new photo album following this approach.

You can use the File Dialog to save multiple files at once (keep Shift key pressed and then select all the files) and then the file names will appear in the file name text box. Then click All Pictures and these files will be selected for the photo album.

3. Choose Fit to Slide Option in Picture Layout

Unless you want to import many pictures in the same slide, make sure to choose Fit to slide option under the Album Layout section in the Edit Photo Album dialog. This will make the pictures to fit the whole slides making them look as the original presentation file but using a background image instead.

Tip: If you want to protect your presentations from edit then you can use this method proposed here to include pictures as PowerPoint slides removing any editable field from the PowerPoint presentation. This can be good while sharing a PowerPoint presentation with colleagues and co-workers for review or sharing a PowerPoint online and at the same time prevent the original file to be copied or edited. Interestingly, this method can be safer than other methods which involve protecting presentation files with password or converting the presentation to slideshow (.ppsx).

The method proposed here let you convert multiple images you have in your hard disk to PowerPoint slides without losing too much time (only a few clicks are required if you have the picture files already saved in your hard disk). Also, this method can be used if you need to add multiple images to an existing PowerPoint presentation.

Protect a PowerPoint Presentation by Inserting Pictures as Individual Slides

If you want to protect PowerPoint presentations by inserting slide pictures as individual slides without editable elements then you can follow the instructions below:

1. Open the original presentation (the presentation file you want to protect).
2. Go to File -> Save As and save PowerPoint Slides as Images.
3. Choose the output folder where presentation files will be saved.
4. Open a Blank Presentation in PowerPoint
5. Go to Insert -> Photo Album -> New Photo Album
6. Using the method proposed in this article, insert all the images previously saved in your hard disk.
7. Save the new presentation with a new file name by going to File -> Save As and now choose the .pptx file format. We recommend you to identify the file name with a suffix my-presentation-noedit.pptx or something like that, in order to recognize easily that it is the modified version.

Now you can safely share the presentation with any colleague, co-worker or classmate or even publish the PowerPoint online.

Protecting the images using this approach does not guarantee someone won’t be able to edit the images. It is not the same as protecting the document with advanced protection mechanisms, for example, the ones that you could get by using digital signature protection. The protection mechanism we describe here is a high-level solution to prevent images from accidentally moving among the slide canvas.

The screenshot below shows an example we have created following the steps above. As you can see, the final result looks very close to the original template. The only difference for the end user is that the slides appear as images and there are no editable fields. Shapes nor pictures inside the dashboard can not be copied neither.

Alternatively, if you are protecting your presentation using this approach suggested here you may consider to add a watermark picture on top of each slide (make sure you add it before exporting the slides as JPG images) so the watermark cannot be edited along with the background pictures.

This tutorial was created following the Photo Album feature in PowerPoint 2013 on Windows but you can also use it in Microsoft PowerPoint 2010. This feature is only available on Windows versions of Microsoft PowerPoint but if you are a Mac user then there is a workaround. You can use the Batch Image Importer tool provided by Andrea Frank from Boston College or a batch import images add-in for PowerPoint 2011.

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