How is the receipt of the Notice of cash Allocation recorded by a government agency?

I. NOTICE OF CASH ALLOCATION (NCA)

A. Nội dung chính Show What happens when there is a notice of cash allocation? Where will we record the receipt of appropriation? What are the registries used to monitor the Notice of cash Allocation? Who issues the notice of cash allocation?	For Current Year’s Releases

	1.	Regular/Special Purpose Fund [Except Foreign-Assisted Projects (FAPs) Proceeds]
		•	Summary List of Checks Issued and Cancelled (SLCIC)
		•	Statement of Allotment Obligations and Balances (SAOB)
		•	Latest Trial Balance (TB)
		•	Monthly Cash Program (MCP) up to the end of the year (Annually)
		•	List of Due and Demandable Claims

	2.	Use of Excess Income
		•	Latest TB
		•	Quarterly Report (with monthly breakdown) of income collected and deposited with the Bureau of Treasury (BTr)
		•	Deposit Slips Validated by the Authorized Government Depository Bank
		•	Certification from the BTr of the Amounts Actually Remitted/Deposited

	3.	Special Account in the General Fund
		•	Latest TB
		•	MCP until the end of the year (Annually)
		•	BTr Certification
		•	Quarterly Report of Income

	4.	Proceeds from Sale of Unserviceable Equipment
		•	Latest TB
		•	Proof of Collection [Official Receipt (OR) issued by the Agency Covering Proceeds from the Sale of Unserviceable Equipment]
		•	Remittance Advice or Certification from the BTr on the Amounts Actually Remitted/Deposited

	5.	Foreign-Assisted Projects Grant/Loan Proceeds-Cash
		•	Credit Advice from the Bangko Sentral ng Pilipinas (BSP)/Authorized Government Depository Bank
		•	Certification from the BTr on Grant/Loan Proceeds Remitted/Deposited

B.	Payment of Prior Years’ Accounts Payable (A/P)
	•	Complete Listing of all Accounts Payable (A/P) as of 31 December of each year (aged and following COA-NGAS format) with schedules by Fund
		•	List of Due and Demandable A/P (LDDAP) to be submitted not later than 31 January of the immediately succeeding year
		•	Separate list for Internal and External Creditors certified correct by the Chief Accountant and approved by the Head of the Agency
		•	Total of prior years’ A/P, which should tally with the total A/P in the Post-Closing Trial Balance submitted by the agency
	•	Post-Closing Trial Balance as of 31 December of the immediately preceding year
	•	Monthly Statement of Charges to Accounts Payable (BF 305)
	•	List of Not Yet Due and Demandable A/P by fund, by allotment class and by creditor as of 31 December of the same year, indicating therein the estimated period (Quarter) when the goods would have been delivered, services rendered and/or project/s completed

C.	Trust Receipts Deposited with the BTr Including Refunds
	•	Latest TB
	•	Certified Photocopy of Official Receipts Duly Certified to by the Chief Accountant and Approved by the Agency Head
	•	Deposit Slips Validated by the Authorized Government Depository Bank

II. NON-CASH AVAILMENT AUTHORITY (NCAA)
	•	Photocopy of the Application for Withdrawal or equivalent document covering the amount requested
	•	Certified List of Obligated Allotments (ABM/SAROs) issued for the project against which the disbursement shall be applied
	•	Details of Disbursements expressed both in peso and equivalent foreign currency as indicated in the application

All requests must be indorsed by the Agency Head or his duly authorized representative.

Queries and/or clarifications relative to the documentary requirements listed herein
may be coursed through the following Officials/Bureaus of the Department of Budget and Management:

Director Ricalinda N. Adriatico
Budget and Management Bureau A
Ground Floor, DBM Building III, General Solano St.
San Miguel, Manila
Tel. Nos. 734-9405, 735-4888 & 735-4885 (telefax)

Director Arturo C. Bumatay
Budget and Management Bureau B
Ground Floor, DBM Building III, General Solano St.
San Miguel, Manila
Tel. Nos. 735-1775 & 735-4868 (telefax)

Director Luz M. Cantor
Budget and Management Bureau C
2nd Floor, DBM Building III, General Solano St.
San Miguel, Manila
Tel. Nos. 735-1778 & 735-4886 (telefax)

Director Gil P. Montalbo
Budget and Management Bureau D
DBM-Arcache Building, General Solano St.
San Miguel, Manila
Tel. Nos. 736-2774, 736-2777 & 735-1607 (telefax)

Director Nora C. Oliveros
Budget and Management Bureau E
2nd Floor, DBM Building I, General Solano St.
San Miguel, Manila
Tel. Nos. 735-4842, 735-1772 & 735-1742 (telefax)

Director Virginia G. Garriel
Systems and Procedures Bureau
Mabini Hall, Malacañang, Manila
Tel Nos. 735-4806, 735-4916

What happens when there is a notice of cash allocation?

Notice of Cash Allocation (NCA). Cash authority issued by the DBM to central, regional and provincial offices and operating units through the authorized government servicing banks of the MDS, to cover the cash requirements of the agencies.

Where will we record the receipt of appropriation?

The receipt of an appropriation or reappropriation is recorded at the Departmental level only. The allocation, if any, of the appropriation or reappropriation is recorded at the intermediate and activity level as appropriate.

What are the registries used to monitor the Notice of cash Allocation?

Registry of Appropriations and Allotments (RAPAL) - used to monitor appropriations and allotments. This is to ensure that allotment will not exceed appropriations.

Who issues the notice of cash allocation?

1. An NCA is a disbursement authority issued by the Department of Budget and Management (DBM) to the authorized government servicing bank (AGSB) of a government agency to cover its operating requir…

MDS check meaning

How is the receipt of the Notice of cash Allocation recorded by a government agency?

What happens when there is a notice of cash allocation?

Where will we record the receipt of appropriation?

What are the registries used to monitor the Notice of cash Allocation?

Who issues the notice of cash allocation?

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