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Outlook desktop view

Managing Groups in the Outlook Desktop App

Faculty, staff and student workers can create a group workspace in Outlook.

Note

An Office 365 group has a shared inbox, calendar, document library, OneNote notebook, and planning tool.

View Instructions

Open Outlook.
On theHometab, chooseNew Group.
In the "Create Group" window, enter the required information, including Name, Group ID, and Privacy level, [Public or Private]. Note that you will not be able to change the group ID after you create the group.
Check the subscription box to let members receive the groups emails in their regular inbox, or leave it deselected if you prefer that they access the groups mail only from the groups inbox, and then clickOK.
Add the members [you arent able to add external users at this time], description, and a photo for the group, and then clickOK. You canadd membersafter the group is created as well.
ClickOK. You will see your newly created group in the leftnavigation pane and a "Welcome" email in your groups inbox.

View Instructions

Open Outlook 2016.
UnderGroupsin the leftnavigation pane, select your group.
On the Groupsribbon, selectAdd Members.
In the Add peoplebox, search for people within your organization either by their full name or email address, and then select the names to add.
ClickOK.

View Instructions

Open Outlook 2016.
UnderGroupsin the leftnavigation pane, select your group.
On the Groupsribbon, selectAdd Members.
In theAdd peoplebox, enter the email address of the guest and pressEnter. Red text reminds you that guests will have access to group content.
SelectOK.

View Instructions

On theHometab, selectBrowse Groups.
Enter a group name in the search box or scroll the list to find the one you want.
ClickJoin.If the group is private, a request will be sent to the groups admin, who can accept or decline your request.

View Instructions

If you receive an email message from a group that youre not a member of and decide to join the group, selectJoinon the group header in the right corner of the reading pane. If the group is private, youll seeRequest to Joininstead, and will be asked to provide a reason for joining.
Wait for your request to go through, or for the groups administrator to add you if youre trying to join a private group.
Once youve joined the group, youll see detailed membership status as well as a shortcut tonavigate to the groups inbox.

View Instructions

When youre added to a group, you receive an email notification. Open the email and clickGo to the grouplink.
Use the options on the ribbon to start a conversation, change your membership status, and so on.
You can also go to theExplore the groupsection in your email notification to view the conversations as well as the groups calendar and files.All the groups that you have created or were invited to are on the leftnavigation bar underGroups. You can access any of them by just clicking the group name. Then, you can participate in the conversations or use the options on the ribbon to access the files, calendar, notebook, and other information.